You have taken the first step and decided to increase the professionalism of your front desk and the security of your office by implementing an automated visitor management system.
The budget has been allocated and you’re finally ready to get rid of the paper based visitor log and move into the 21st century but what should you look for when purchasing a visitor management system and which one is the right one for you.
The first thing to note is that not all automated visitor solutions are created equal and some offer many more features and customisation then others. So what should you do.
Firstly, you need to define exactly what specific things you are looking for. This is best done by asking yourself questions about what you need the system to do. Some examples of these questions are:
• Do you want the system to completely replace or only partially replace your front desk person?
• Does the system need to integrate with other systems?
• Do you want to be able to customise the look and feel of the application?
• Do you need to need to follow any strict regulations or compliance?
This isn’t an exhaustive list but you get the idea.
Once you have an idea of some of the features you are looking for you need to think about how many locations you wish to deploy the system at.
You can consider this is 2 ways, firstly, how many physical entrances do you have to your building, or how many buildings do you have in your campus or facility, or how many different sites do you want to use the system on.
Secondly, how busy are those locations, does your visitor traffic require you to have more then one terminal in a location? For example maybe you are a training facility and you want your students to check in with the system and they all arrive at once in the morning.
Finally, you need to compare the different products on the market. CoReceptionist is a feature packed visitor management system that meets all the requirements mentioned in this article and many more. In addition to those mentioned CoReceptionist also allows for printing of custom visitor badges, black and white lists to assist with managing access to your facility, evacuation mode support and many others.
Paper based log books are the past and CoReceptionist is the future so contact us today to start your FREE trial.