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Industries / Aerospace
For defense subcontractors & machine shops

ITAR visitor management without the clipboard

Built for defense subcontractors and machine shops. Every visitor is screened against the U.S. Consolidated Screening List and your own watchlist before a badge prints. Matches get a discreet hold — never a scene in the lobby — while security reviews the flag with a full audit trail.

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14-day free trial · no credit card · from $50 / location / month · iPad or Android · on-site setup across the South Bay
Kiosk asking a visitor to take a seat while screening is reviewed
Sound familiar?

Where ITAR visitor requirements slip: the front desk

Paper visitor sign-in sheet on the reception counter of a modern aerospace machine shop, with CNC machines behind a glass wall
  1. A badge prints before anyone checks the screening list.The sign-in sheet shows a name and a time. It can't show that anyone screened them.
  2. A screening match turns into a scene in the lobby.Your receptionist isn't a compliance officer — and the visitor is standing right there.
  3. A visitor who needs an escort walks past reception alone.Under ITAR, letting a foreign person see controlled technical data is an export — and escort rules live in a binder, not at the door.
  4. An auditor asks for last quarter's visitor records.Someone loses a week matching sign-in sheets to NDA folders and escort notes.
How it's solved

Denied party screening and escorts, at the door

Each of those moments has a check-in step that prevents it — enforced on every visit, not remembered by whoever is at reception.

  1. A badge prints before anyone checks the screening list.Screen every visitor before entryThe Screening step checks each visitor against the U.S. Consolidated Screening List and your internal watchlist, on the visit reasons you choose. No badge prints until the check passes.
  2. A screening match turns into a scene in the lobby.Handle matches quietly — and on recordA match puts the visit on hold. The visitor sees a polite “one more step”; your security reviewer gets the full context and a reference number, and the decision is kept with the visit.
  3. A visitor who needs an escort walks past reception alone.Escort the visitors who need itVisitor types that require an escort cannot complete check-in without one being assigned.
  4. An auditor asks for last quarter's visitor records.Produce records when askedTimestamped logs export from the dashboard — who arrived, who cleared them, what they signed and when they left. Retention is set per site.
Know who is a U.S. personAsk for citizenship or U.S.-person status with a custom check-in field, only on the visit reasons that need it.
Get acknowledgment before accessITAR notices and NDAs are signed on screen and attached to the visit record.
A controlled visit

Screened before the badge prints, in six steps

  1. Kiosk asking whether the visitor is a U.S. citizen
    01CitizenshipVisitors confirm whether they're a U.S. citizen, for screening and the badge.
  2. Kiosk host search
    02HostThey search for their host by name; the host is notified.
  3. Agreement shown on the kiosk
    03ITAR noticeThe ITAR notice or NDA is read on screen.
  4. Visitor signing on the kiosk
    04SignatureSigned with a finger; a copy is emailed to them.
  5. Kiosk capturing a driver's licence
    05IDDriver's licence or ID captured; only the photo is kept.
  6. Kiosk Thank You screen with a visitor code
    06BadgeCleared visitors get their code and badge; matches wait discreetly for review.
Ready on day one

Your trial starts with ITAR visit types

Every kind of visitor gets its own check-in. These are ready the moment you sign up — adjust any step from the dashboard.

  • Customer or supplierProgram reviews, supplier audits, customer meetings
    1. Name & company
    2. U.S.-person status
    3. Host
    4. Screening
    5. ITAR notice + NDA
    6. Photo
    7. Escort
    8. Badge
  • ContractorMaintenance, IT and facilities work
    1. Name & company
    2. Host
    3. Screening
    4. Site rules
    5. Photo
    6. Escort
    7. Badge
  • InterviewCandidates meeting the hiring team
    1. Name
    2. U.S.-person status
    3. Host
    4. Screening
    5. NDA
    6. Escort
    7. Badge
  • DeliveryCouriers and freight drivers
    1. Courier
    2. Recipient notified
    3. Logged — no badge
Start with these visit types14 days free · no credit card
The record you keep

What an ITAR visitor log export looks like

VisitorCompanyReasonHostScreeningSignedEscortInOut
J. AlvarezPacific CompositesSupplier auditM. ChenClearITAR notice + NDARequired · M. Chen08:4211:15
R. OkaforTri-City FreightDeliveryReceiving dockClear—Not required09:1009:24
A. NovakMeridian Test LabsCustomer visitL. RomeroHeld · cleared by Security (ref H-2041)ITAR notice + NDARequired · L. Romero13:0515:40

Illustrative sample with fictional visitors. Your export includes the fields your visit reasons collect.

★★★★★
“Great! The team is super responsive and quick. Very open to adding features and functionality. Very helpful and overall easy to work with. Great product.”
Matt N.Systems Administrator · MachineryCapterra review · Sep 2026 →
  • Visitor data stored in a U.S. AWS region
  • Encrypted at rest
  • SOC 2 Type II engagement underway
Trust Center →
Getting started

Three steps to your front door

  1. 1Start your trial14 days free, no credit card. Your account opens with 4 aerospace visit types ready to use.
  2. 2Pair a tabletUse any iPad, or an Android tablet on Android 14 or later. Scan the pairing QR code and the kiosk is live. Add a label printer if you want badges.
  3. 3Add your teamAdd the people visitors come to see. They're notified by email, SMS, Slack or Microsoft Teams when someone arrives.
GuideITAR visitor requirements: a front-desk guide →What ITAR expects when a visitor walks in — U.S.-person status, screening, escorts and records — in plain language.
Book a demo

See screening at your door

30 minutes, live. We configure the check-in flow around your compliance needs and leave you with a working trial.

We only use this to set up your demo — no mailing lists.

Questions, answered

What are the ITAR visitor requirements?ITAR treats releasing controlled technical data to a foreign person — including letting them see it on a visit — as an export. So defense sites typically confirm U.S.-person status, screen visitors against restricted party lists, escort foreign visitors, collect an acknowledgment and keep a record of every visit. Your empowered official sets the exact rules; CoReceptionist enforces them at check-in.
What is denied party screening?Checking a person or company against government lists of parties you are barred or restricted from dealing with. The U.S. Consolidated Screening List combines those lists from Commerce, State and the Treasury. CoReceptionist runs the check at check-in, before any badge prints.
Does CoReceptionist make us ITAR compliant?No software can — ITAR compliance is your organization's program. CoReceptionist enforces the front-desk part of it consistently (screening, escorts, acknowledgments) and gives you the records to show it.
Which lists do you screen against?The U.S. government's Consolidated Screening List, which combines export-screening lists from the Departments of Commerce, State and the Treasury — plus any internal watchlist you maintain.
What happens when a visitor matches?The visit is held before any badge prints. Your security reviewer is alerted with the full context and a reference number, and their decision is recorded with the visit. The visitor never sees an alarm.
Where is visitor data stored?In a U.S. AWS region. We do not offer an EU or UK storage region today.
What hardware do we need?An iPad or Android tablet for the kiosk, plus a label printer if you want badges. Visitors can also check in from their own phone by QR code.
What does it cost?From $50 per location per month. Screening, escorts, NDAs and log export are on every plan — there is no enterprise tier to unlock them. Try it free for 14 days, no credit card.
Do you have SOC 2?Not yet. A SOC 2 Type II engagement is underway. Our Trust Center lists exactly what we hold today and what we do not.

Evaluating Envoy or Sign In Solutions? Compare →

More in our Trust Center and Security FAQ.

Try it at your front door for 14 days

  • 14 days free
  • No credit card
  • ITAR visit types set up for you
  • Screening on every plan
Start free trialor book a 30-minute demo →
Printed visitor badge on a lanyard beside a tablet check-in kiosk at an aerospace manufacturer's reception
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