Industries / Coworking Spaces
For coworking operators & community managers
Coworking visitor management that makes guests feel invited
Visitor management software for coworking spaces. Member guests, tours, day passes and deliveries each get their own check-in — on a kiosk wearing your brand, not ours — and members hear the moment their guest arrives.
14-day free trial · no credit card · member guest, tour, day pass and delivery types set up for you
Sound familiar?
Where coworking front desks get pulled away
- A member's guest waits at the front desk while someone hunts for the member.The member is in a phone booth with headphones on. The guest's first impression is a queue.
- A walk-in tour arrives and nobody captures their details.The prospect leaves impressed — and you have no name, no email and no follow-up.
- Someone on the floor isn't a member, and nobody knows who invited them.Members expect the space to be open — not open to anyone.
- Packages pile up at the front desk.Community managers become the mailroom instead of running the community.
How it's solved
Guest check-in, tours and deliveries — on your brand
Each of those moments has a check-in step that handles it — set per visit type, on a kiosk that wears your brand, so your team can host instead of gatekeep.
- A member's guest waits at the front desk while someone hunts for the member.Members know the moment guests arriveGuests check in at the kiosk or scan a QR invite. The member is notified by email, SMS or Slack, and arrivals can also post to a Slack or Microsoft Teams channel.
- A walk-in tour arrives and nobody captures their details.Tours become leadsThe tour visit type asks for name, email, phone and what they're looking for. Your community team is notified and every tour is in the Visitor Log for follow-up.
- Someone on the floor isn't a member, and nobody knows who invited them.Every guest badged and on the listPhoto badges show who's a guest and who invited them, and Live Visitors shows everyone in the space right now.
- Packages pile up at the front desk.Deliveries that route themselvesCouriers pick the Delivery type and the member is notified directly. Every drop is logged — no front-desk relay.
Regulars in one scanMembers pre-register guests with a QR invite by email or SMS — one-time codes for a single visit, permanent codes for regulars.
Your brand at every locationYour logo, colors, welcome text and screen-saver images on every kiosk, with each location managed from one account.
A member's guest
From the front door to the hot desk in five steps
01Visit typeTour, member guest or delivery — each type has its own steps.
02MemberGuests pick who they're visiting; that member is notified.
03GroupThe lead guest adds everyone with them; each gets a badge.
04PhotoTaken for the badge and the visit record.
05BadgeVisitor code on screen and the badge prints.
Ready on day one
Your trial starts with coworking visit types
Every kind of visitor gets its own check-in. These are ready the moment you sign up — adjust any step from the dashboard.
- Member's guestClients, collaborators and interviews
- Name
- Member you're visiting
- Photo
- House rules
- Badge
- TourProspective members
- Name
- Email & phone
- What you're looking for
- Community team notified
- Day passDrop-in guests
- Name
- House rules
- Photo
- Badge
- DeliveryCouriers and packages
- Courier
- Member notified
- Logged — no badge
Start with these visit types14 days free · no credit card
The record you keep
What your coworking guest log looks like
| Guest | Company | Type | Visiting | Notified | Signed | In | Out |
|---|---|---|---|---|---|---|---|
| E. Romero | Brightline Studio | Member's guest | J. Park · Suite 4 | Slack · delivered | House rules | 10:02 | 11:30 |
| T. Wallace | — | Tour | Community team | Teams channel · posted | — | 12:15 | 12:50 |
| N. Okoye | — | Day pass | Front desk | Email · delivered | House rules | 09:00 | 17:20 |
| Coastal Courier | Coastal Courier | Delivery | M. Silva | SMS · delivered | — | 14:05 | 14:06 |
Illustrative sample with fictional guests and companies. Your log includes the fields your visit types collect.
- Visitor data stored in a U.S. AWS region
- Encrypted at rest
- SOC 2 Type II engagement underway
Getting started
Three steps to your front door
- 1Start your trial14 days free, no credit card. Your account opens with 4 coworking visit types ready to use.
- 2Pair a tabletUse any iPad, or an Android tablet on Android 14 or later. Scan the pairing QR code and the kiosk is live. Add a label printer if you want badges.
- 3Add your teamAdd the people visitors come to see. They're notified by email, SMS, Slack or Microsoft Teams when someone arrives.
Questions, answered
Does this replace our coworking management software?No — it works alongside it. Your coworking platform handles memberships, billing and room booking; CoReceptionist handles the front door: guest check-in, badges, tours, deliveries and the record of who was in the space.
Can the kiosk carry our brand?Yes. Your logo, colors, welcome text, button labels and screen-saver images are set in Brand and design, and kiosks pick them up on their next sync. CoReceptionist stays in the footer.
Can guests be invited ahead of time?Yes. Pre-register guests with a QR invite by email or SMS — one-time codes for a single visit, permanent codes for regulars. On arrival they scan it at the kiosk.
How do members know their guest has arrived?Each member can be notified by email, SMS or Slack, and arrivals can also post to a Slack or Microsoft Teams channel for the front desk.
Can a group check in together?Yes. With group sign-in on, the lead guest adds everyone with them by name, and each person gets their own badge.
How is it priced?Per location, from $50 a month, with unlimited check-ins. Plans differ by the number of hosts. Every feature is included in the 14-day free trial, with no credit card.
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More in our Trust Center and Security FAQ.
Try it at your front door for 14 days
- 14 days free
- No credit card
- Coworking visit types set up for you
- Your logo and colors on the kiosk
