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Notes from the front desk
Ideas on lobby design, workplace security and visitor experience — from the team building CoReceptionist.
SAFETY · MAY 2026Visitor evacuation: drills your roster can keep up withHow to include visitors in evacuation drills: what a good evacuation roster includes, how to run roll call from the front desk, and how to practice.
PRODUCT · APR 2026What's new: returning-visitor quick sign-inRegulars now check in with just their email — and can print a badge from their last visit’s details.
SECURITY · APR 2026Watchlists without the awkward lobby momentHow a discreet watchlist hold keeps a flagged visitor check-in calm at the front desk while security reviews the match in the back.
OPERATIONS · MAR 2026Digital visitor log vs paper: the hidden cost of a logbookPaper visitor log vs digital: what a sign-in book never captures, what it costs in search time and privacy, and how to switch without disrupting reception.
DESIGN · MAR 2026Kiosk placement: where the lobby actually looksWhere to put a visitor check-in kiosk: sight lines, queue shapes, and why the kiosk should never hide behind the plant.
COMPLIANCE · FEB 2026Visitor photo retention: how long to keep visitor data under GDPRHow long to keep visitor photos and logs under the GDPR: data minimization, storage limitation, and a retention period per site that applies itself.